As soon as a payment is confirmed, the app can issue a PDF invoice to the student. But it needs to know who is invoicing: your non-profit or your company, with its registration number and VAT regime. That is what you enter here, once.
1. Check the status
The Invoice issuance block at the top of the screen sums up your configuration: Billing ready, Billing configuration incomplete or No legal identity configured.
When it is incomplete, it lists what is missing: legal name not filled in, registration number missing, VAT regime not declared, invoice short code missing. Handle those in order, the status turns green on its own.
2. Legal identity
- Legal name: the official name of the structure, as it appears in your bylaws.
- Legal form: non-profit, SARL, SAS, SASU, EURL, sole proprietorship or other.
- Registration number: for a French structure, the 14-digit SIRET. The field refuses any other length.
- Registration country and legal address (street, postcode, city, country): they appear on every invoice.
- Registry city and share capital: only for a company, leave empty for a non-profit.
This information feeds the PDF invoices and tax audits: better copy it from an official document than from memory.
3. VAT
The VAT regime decides what is printed on the invoice: exempt, VAT franchise, subject to VAT or not declared. A sports non-profit is most often exempt; a company under the threshold is under the franchise.
If you are subject to VAT, enter the VAT number and the Default VAT rate. If you are exempt or under the franchise, enter the exemption notice that must appear on your invoices, for example “VAT not applicable, art. 293 B of the French tax code”.
Click Save: the screen shows “Unsaved changes” until you do.
4. Invoice numbering
The invoice short code is a prefix of 2 to 8 letters or digits, unique across all academies. The invoice number preview shows the result: FAC-CODE-2026-000042. Numbering is continuous with no gaps, as the law requires, you have nothing to manage.
The invoice footer notes are free text shown under the legal notice: bank details, mediator information, a thank-you line.
5. Several legal entities
Some clubs invoice memberships through the non-profit and the shop through a company. This option is part of the higher plan: the Add a legal entity button then offers Non-profit or Commercial company.
One entity is marked Default entity, the others Secondary. Each product then picks its issuing legal entity in its details, and the invoice goes out in the name of the right structure.
If invoices are not sent
Go back to the Invoice issuance block: as long as it does not show “Billing ready”, no invoice is issued, even for confirmed payments. The most common cause is a missing invoice short code.