A camp, an open mat or a seminar does not fit the weekly schedule: its own dates, a separate price, counted spots. The Events module handles all of it, from the announcement to scanning tickets at the door. It is an optional module, enabled by default.
1. Create the draft
The Create an event button opens the form. You describe the event in broad strokes:
- Cover image, title (“Summer camp 2026”) and type: camp, open mat, seminar, inter-club or other.
- Start and end: the overall window, every session of the schedule must fit inside it.
- Venue: the main address, a schedule block can have its own.
- Maximum capacity: 0 for an event with no limit.
- Payment methods: online card payment, payment on site, or both. Online payment requires Stripe to be active on your academy.
- Practical information (access, parking, changing rooms) and required equipment.
Create the draft saves without publishing anything. Nothing is visible until you click Publish.
2. The schedule
In the event page, the Program tab lists the components: a single session or a repeated slot.
Add a component asks for a name, a type, a professor from the academy or an external guest, a venue, a difficulty, a duration and the first session. Tick Repeat this slot for a multi-day camp: frequency, days and end of recurrence (end of the event, until a date, or after N sessions) generate the sessions in one go.
A session that is dropped is removed with Cancel the session, without touching the rest. A component’s pencil edits it; its bin opens Delete component, which removes the component and all its sessions.
3. Prices
The Pricing tab defines what attendees pay. Add a price: a name, a price (0 for a free event), and three options that make the difference:
- Members only: a member rate, invisible to outsiders.
- On sale until: closes the sale on a date, handy for an early bird rate.
- Limited spots: a quota specific to this price, empty for unlimited.
An outdated price is archived and reactivated, it cannot be deleted while people are registered on it.
4. The gallery and testimonials
Below the details of the Info tab, two blocks dress up the event’s public page. They are available as soon as the draft is saved, and can no longer be changed once the event is canceled.
- Media gallery: up to 12 media. Add a photo from your computer or phone, or paste a YouTube link (video or Short) then Add video. Each media takes a Caption. The first media is the public page banner: Move up and Move down change the order, and therefore the hero.
- Testimonials: up to 20 reviews from a previous edition. Add a testimonial asks for the Author name and the Testimonial, then, optionally, the Club, an Accent colour, a Rating out of 5, the Author photo and the Club logo. They show below the gallery, in the order of the list. No average is computed from the ratings.
Each block has its own Student preview to check the result before publishing.
5. Publish
The Before publishing block tells you what is missing: at least one scheduled session and at least one active price. Until then, Publish refuses.
Once published, the event shows up for your members in the academy’s Events tab, in their agenda, and their tickets in My tickets. It is also listed on your public page, under “Upcoming events”, for outsiders. The direct link to the event page works even outside the app.
Once the event is published, two actions appear at the top of its page. Public page offers a Visitor preview, which opens the page in the browser signed out, exactly as a visitor sees it, or Open in the app, faster but with your staff tools visible. Share link copies the page address in the web version (Link copied message), or opens the phone’s share sheet in the mobile app.
6. On the day
The Attendees tab lists the participants and the number of scanned entries. Scan tickets opens the camera: each ticket is validated once, an already scanned ticket, a canceled registration or an outstanding payment are flagged at the door.
For a participant paying on site, Collect payment records the payment method and a note. The event QR code can be displayed at the front desk so latecomers register themselves. Create a visual produces a ready-to-post poster, and sharing to the feed creates a post linked to the event.
If you have to cancel
Cancel the event notifies every attendee by email and automatically refunds online payments. Payments collected on site are yours to return. The event stays visible with a canceled mention, so no participant travels for nothing.